Exhibitor Terms and Conditions
NorthEast Comic Con, Pop Culture Expo, Interactive Meet And Greet Entertainment, LLC, the Aleppo Shriners Auditorium and all their employees, agents and production partners (“IMAGE Events”) wants to have a well-rounded event with exhibitors in numerous categories selling quality products that the consumers are looking for. The audience that IMAGE Events will reach is 13 to 65 consumers, financially comfortable, collectors, families, gamers and fans of all things Pop Culture.
This agreement, once approved, is for space at the IMAGE Event “NorthEast Comic Con on December 6th and 7th, 2014”, at the Shriners Auditorium in Wilmington Massachusetts. It is expressly understood that nothing herein shall confer any rights or duties upon exhibitor with respect to subsequent exhibitions conducted by IMAGE Events. Exhibitors acknowledge and understand that exhibiting at this event does not guarantee Exhibitors the right to exhibit in any future shows produced by IMAGE Events. It is further understood that IMAGE Events shall have the right to reject any contract and deny entry to any exhibitor at any time up to 24 hours prior to the date of the show and upon IMAGE Event’s return of any payments made by Exhibitors neither party shall have any further rights obligations or liability with regard to the other.
Placing an order and accepting these terms does not guarantee Exhibitors a space at this event. Upon acceptance, IMAGE Events will furnish applicant with confirmation of space, load in and load out procedures dates and times. Set up, show times and security will be strictly enforced to make this a good show for exhibitors and consumers.
The total amount payable to IMAGE Events under this agreement is detailed in Exhibitor’s order. Once your order is approved, the payment for space is due. If you ordered by credit or debit card, it will be charged at that time. No Exhibitors will be permitted to enter the show floor unless the balance due to IMAGE Events for the space is current and paid in full. Failure to pay in full could result in the loss of your deposit and booth.
IMAGE Events, at its sole discretion, shall assign space at the show and we will try to accommodate special requests. Exhibitors will only be allowed to use the space it is assigned. No space will be assigned without an order and a deposit. IMAGE reserves the right to rearrange the floor plan altar entrances and exits and undertake structural changes as needed.
Cancellations must be made in writing at least seven days in advance of the event a $100 service fee will be charged on all cancellations and returned checks.
Exhibitors will limit their display to the rented table space and a reasonable distance behind that space that is deemed “theirs” and will not alter the convention floor plan in any way. No Exhibitors will be or is allowed to have any item(s) in the aisle space of the convention floor without PRIOR approval of the authorized convention liaison.
The space Exhibitors purchase is for your consumption ONLY. NO SUBLETTING and OR RESELLING of space is allowed.
Be aware electrical hookups may not be available day of show if you need electricity you need to reserve that when you book your exhibit space. Exhibit Booths is being offered without tables or chairs. Exhibit Tables include one eight foot table and two chairs.
Tables, chairs, electricity and other booth need must be ordered in 7 days in advance. A general service contractor will be providing tables and chairs and other booth needs and will only be available on set up day Friday December 5, 2014.
Exhibitors must comply with all federal, state and local laws.
Sales tax is the responsibility of Exhibitors to collect according to state laws. It is your responsibility to comply with state laws.
Exhibitors will not and are not permitted to affix anything to the convention room walls. Any damage to the facility NOT reported to the IMAGE Events before 10:00AM EST on the morning of the show, will completely be the responsibility of Exhibitors occupying the space; and said exhibitor will be held personally responsible for said damage.
Exhibitors will not bring any gambling devices (EX: grab bags, dice games, card dispensing machines etc.) to be used on or near the premises of the IMAGE Events.
The IMAGE Events has the right to remove any offensive material displayed, including nudity or other adult material, is to be displayed at any Exhibitor’s table.
The IMAGE Events only allows the sale of licensed merchandise (including videotapes, CDs, DVDs) at its events. Exhibitors are responsible for the legality of the items they sell, as well as government and/or tax licenses, and insurance. See Anti-Bootleg policy below!
Sale of firearms and adult material is strictly prohibited.
Exhibitors assume entire responsibility and hereby agrees to protect, indemnify, defend and save the IMAGE Events harmless against all claims, losses and damages to person or property, governmental charges and or fines and attorney fees arising out of or caused by exhibitors installation, removal, occupancy or use of the exhibition premises or any part thereof.
Exhibitors agree to hold IMAGE Events harmless from loss or damage of merchandise or injury sustained during attendance at its events. IMAGE Events takes no responsibility for items lost or stolen: it is up to vendors to carry insurance for their goods.
Exhibitors understand that IMAGE Events does not maintain insurance covering Exhibitor, their employees, family or helpers, or exhibitor’s property, and it is the sole responsibility of Exhibitors to obtain such insurance should Exhibitors want or need such insurance.
There will be security on premises, however IMAGE Events not responsible for exhibitor’s property. Be vigilant, not paranoid, and help each other if needed.
IMAGE EVENTS RESERVES THE RIGHT TO DENY VENDOR / CREATOR ACCESS TO ANY EVENT IF THE COMPANY FEELS THAT PARTICIPATION BY A GROUP OR INDIVIDUAL WILL HARM THE EVENT OR OUR COMPANY IN ANY MANNER. IMAGE EVENTS WILL BE THE FINAL ARBITER IN THESE CASES. THIS INCLUDES SUBLETTING SPACE FOR THE SHOW.
IMAGE Events Anti-Bootleg Policy
Please be advised that the sale and display of any merchandise (including but not limited to video tapes, DVDs, CDs and artist’s renderings in any form or format) shall only be allowed where the merchandise has been packaged by an approved license holder for the property(s) depicted and does not violate the rights of the rights-holder to the property(s) depicted, including and in respect to copyright and trademark.
Vendors may be asked to provide documentation establishing such packaging, authorization, and authenticity; and must be prepared to produce it upon request. The IMAGE Events does not permit the sale of “BOOTLEG” or unauthorized merchandise at our shows.